https://list.uvm.edu/cgi-bin/wa?RSS&L=SPANEWS&v=1.0 https://list.uvm.edu/cgi-bin/wa?A0=SPANEWS SPANEWS List Archives 2026-06-05T20:07:31Z https://www.lsoft.com/products/listserv-powered.asp https://www.lsoft.com/images/listserv_64x64.png https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;325bb1dd.2606 Dear Research Community,<br><br>As we prepare SPAEDU sessions for the upcoming academic year, the Sponsored Projects Administration Office is developing a comprehensive series of professional development and educational offerings to support the evolving needs of our research community. These sessions will be designed to enhance knowledge, strengthen research administration practices, and support successful grant development and management across the sponsored project lifecycle. [...] 2026-06-05T20:06:41+00:00 Julie Macy (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;325bb1dd.2606 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;b1a60e51.2606 Dear Colleagues,<br><br>An important Compliance Alert:<br><br>UVM personnel involved in research using drones or if you are involved in the purchase of drones or other unmanned aircraft systems (UAS), this is a must read: Federal Restrictions on Foreign-Manufacture Dornes (UAS)&lt;https://www.uvm.edu/compliance/news/compliance-alert-2&gt;<br><br>Questions or need more information related to drone usage, can be directed to the following offices. [...] 2026-06-02T14:31:23+00:00 Brian Prindle https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;b1a60e51.2606 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;af09c7e2.2606 Good Morning, Principal Investigators and Research Administrative Staff,<br><br>Please be reminded that any request from a sponsor requiring an institutional response of any kind must be forwarded to SPA as soon as it is received. We do not always receive these requests directly from sponsors, and early awareness is critical to ensure that responses are properly reviewed, drafted as needed, and communicated back to the sponsor in coordination with SPA. This applies to all requests for information, confirmations, certifications, or any other official institutional reply, regardless of format, source, or perceived urgency. [...] 2026-06-02T12:40:05+00:00 Julie Macy (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;af09c7e2.2606 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;40ffb91f.2606 Good afternoon,<br>NIH recently issued a notice&lt;https://grants.nih.gov/grants/guide/notice-files/NOT-OD-26-084.html&gt; &lt;https://grants.nih.gov/grants/guide/notice-files/NOT-OD-26-084.html&gt; reaffirming its longstanding policy on foreign components in NIH-funded projects. While this is not a policy change, it underscores NIH’s increased scrutiny of foreign collaborations and disclosure requirements.<br>What this means for you<br>A foreign component exists when any significant scientific element of your project is conducted outside the United States—whether or not NIH funds are used.<br>Examples include: [...] 2026-06-01T21:31:15+00:00 Lana Metayer https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;40ffb91f.2606 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;507e0531.2606 Good afternoon,<br><br>A reminder that SPA will be closed next Thursday-Friday for a staff retreat. If you have any deadlines that fall within these two days, please reach out to us right away. Feel free to visit SPA Contacts page&lt;https://www.uvm.edu/spa/departmental-assignments&gt; for our full staff listing.<br><br>Thank you,<br>Lana 2026-06-01T19:53:01+00:00 Lana Metayer https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;507e0531.2606 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;517addc4.2605 Good morning,<br><br>We are excited to see all who signed up for our training session today. For those who are participating remotely, the MS Teams link is below.<br><br>Microsoft Teams meeting<br>Join: https://teams.microsoft.com/meet/222666754327529?p=YruyLXSxiIsttfP5at<br>Meeting ID: 222 666 754 327 529<br>Passcode: 6of3mn33<br>Thank you,<br>Lana 2026-05-27T12:43:41+00:00 Lana Metayer https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;517addc4.2605 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;5109039e.2605 Greetings Research Community,<br><br>In preparation for summer travel, please review the following guidance on charging travel to sponsored projects.<br><br>Reminder: Travel costs must directly benefit the project and support the approved scope of work (2 CFR §200.405). Travel for general education, training, or career development is not allocable. When policies differ, the most restrictive rule applies. 2026-05-20T19:52:12+00:00 Sara Powell https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;5109039e.2605 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;e1e36d19.2605 Good morning,<br><br>There is still time to sign up for the training. Please pre-submit your questions via the registration form or send to me directly.<br><br>Thank you,<br>Lana 2026-05-14T14:58:03+00:00 Lana Metayer https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;e1e36d19.2605 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;c8591b91.2605 Good afternoon,<br><br>We are pleased to announce the new training session for faculty and staff titled &quot;Foreign Collaborations and Disclosures on Sponsored Projects.&quot; The session was developed by Sponsored Project Administration and Research Development Offices. It was specifically designed for PIs who currently have or are considering collaborating with foreign colleagues. This includes co-authorships, speaker engagements, research performed in a foreign country, funded by federal agencies, private sponsors, as well as un-paid in-kind sources. The training will be most useful for PIs who primarily submit to NIH; although, many concepts and rules can be applied across all other federal agencies.<br> [...] 2026-05-08T20:25:49+00:00 Lana Metayer https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;c8591b91.2605 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;45c5af30.2605 Good morning,<br><br>Every year, SPA staff who work mostly remotely both from around and outside of Vermont, get together for a two-day retreat for a series of working meetings, training sessions, and an opportunity to develop and deepen connections with our colleagues in and outside of SPA. We visit with our faculty and staff, explore UVM campus spaces, enjoy Burlington and experience its culture and community first-hand. [...] 2026-05-07T15:00:27+00:00 Lana Metayer https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;45c5af30.2605 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;5f180aa5.2604 Good Afternoon,<br>Please review the below message provided by NSF for upcoming proposals.<br><br>JULIE MACY<br>Assistant Director | Proposal Preparation and Award Administration/ Signing Official<br><br>University of Vermont<br>Sponsored Project Administration&lt;https://www.uvm.edu/spa&gt;<br>Office of the Vice President for Research<br>217 Waterman Building | 85 South Prospect Street<br>Burlington, VT 05405-0160<br>julie.macy@uvm.edu&lt;mailto:julie.macy@uvm.edu&gt;<br>[University of Vermont logo]&lt;https://uvm.edu/&gt;<br><br>From: NSF Business Applications &lt;NSF_Business_Applications@NSF.GOV&gt;<br>Sent: Monday, April 20, 2026 2:47 PM<br>To: Julie Macy (she/her) &lt;jmacy@uvm.edu&gt;<br>Subject: Updates to the Data Management and Sharing Plan (DMSP) Format! [...] 2026-04-20T19:42:11+00:00 Julie Macy (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;5f180aa5.2604 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;1203b427.2604 Good morning,<br><br>I wanted to share an important update regarding the charging of IRB fees for proposals submitted to foundations, industry partners, or non-profit organizations. We've received clear guidance that sponsors must allow for these fees, regardless of whether full, partial, or no F&amp;A is permitted. This understanding has been thoroughly reviewed and confirmed by Financial Accounting, Costing &amp; Treasury Services, as well as the Research Protections Office, and we are all on the same page. [...] 2026-04-14T14:11:03+00:00 Julie Macy (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;1203b427.2604 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;f3f42053.2604 Good afternoon,<br><br>(As summarized by Co-Pilot and link provided to full NOT) Please be aware that:<br>NIH Notice NOT‑OD‑26‑064&lt;https://grants.nih.gov/grants/guide/notice-files/NOT-OD-26-064.html&gt; | Released March 31, 2026<br>NIH has announced important changes to how and when applications may be submitted late and has ended its Continuous Submission policy. These updates affect most NIH competitive applications with due dates on or after May 25, 2026. 2026-04-07T18:08:33+00:00 Julie Macy (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;f3f42053.2604 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;5fa9657a.2603 Good afternoon,<br><br>I wanted to share an important update regarding SciENcv attachments for NIH submissions.<br><br>Any SciENcv attachments generated prior to March 20, 2026, need to be re-generated before submission, as the certification end date embedded in the SciENcv software, not UVMClick, has expired as of March 20, 2026.<br><br>If you do not update your SciENcv attachments, it will generate a validation error and your application will not be able to be submitted. [...] 2026-03-26T19:39:00+00:00 Julie Macy (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;5fa9657a.2603 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;38a5c20d.2603 Hello,<br><br>We have been notified that there are upcoming changes to simplify the NIH Data Management and Sharing Plan (DMSP)&lt;https://grants.nih.gov/grants/guide/notice-files/NOT-OD-26-046.html&gt; requirements and process. These changes will go into effect for all proposals due on or after May 25, 2026.<br><br>A preview of the new form is located here: Data Management and Sharing Plan Format Page | Grants &amp; Funding&lt;https://grants.nih.gov/grants-process/write-application/forms-directory/data-management-and-sharing-plan-format-page&gt;. [...] 2026-03-05T21:03:13+00:00 Julie Macy (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;38a5c20d.2603 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;3e4b5ae8.2603 Hi,<br><br>Here is February SPANews Recap<br><br>1. Adjusted Timeline for NIH's Implementation of Common Forms (Biosketch and Current and Pending Support).&lt;https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;c975158.2602&amp;S=&gt;<br>2. Research Compliance Update: Final Rule on Preventing Access to US Sensitive Personal Data and U.S. Government-Related Data (Bulk Data Rule).&lt;https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;f52e173b.2602&amp;S=&gt;<br>3. Proposing and Managing Effort on Sponsored Projects.&lt;https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;c258691b.2602&amp;S=&gt;<br>4. Effort Verification on Sponsored Projects Training March 12.&lt;https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;3b79ce9b.2602&amp;S=&gt; [...] 2026-03-02T16:47:15+00:00 Nicole Schwartz https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;3e4b5ae8.2603 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;3b79ce9b.2602 Good afternoon,<br>Dawn Caffrey from Financial Accounting, Costing and Treasury Services will host a training for Effort Verification on Sponsored Projects on March 12th 10:00-12:00 a.m. via Microsoft Teams.<br><br>Target Audience: All UVM Faculty, staff or students who expend effort either directly or as cost share on a sponsored agreement as well as administrators such as Business Managers and their respective administrative staff whose responsibilities include assisting the Principal Investigator and key personnel managing effort commitments on sponsored agreements. [...] 2026-02-12T19:25:08+00:00 Lana Metayer https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;3b79ce9b.2602 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;c258691b.2602 Dear Colleagues,<br>We are writing to provide a brief reminder regarding how effort is proposed and managed on sponsored projects.<br>Uniform Guidance (2 CFR 200) defines effort as “the portion of time spent on a specific activity, expressed as a percentage of the total activity for which an employee is compensated.”<br>Proposal Stage<br>At the proposal stage, effort should reflect your best estimate of the time required to complete the scope of work and align with the project’s period of performance. For nine-month faculty, the budget and justification should clearly indicate whether effort will be performed during the academic year, [...] 2026-02-11T18:57:37+00:00 Linda Serrantonio https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;c258691b.2602 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;f52e173b.2602 Dear Colleagues,<br><br>An important Compliance Update:<br><br>UVM personnel involved in research, data sharing, contracting, or data repository submissions this is a must read: Understanding the DOJ - Bulk Data Rule&lt;https://uvmd10.drup2.uvm.edu/compliance/news/privacy-matters-2&gt;<br><br>The guidance explains the U.S. Department of Justice’s Final Rule on Preventing Access to U.S. Sensitive Personal Data and U.S. Government‑Related Data&lt;https://www.federalregister.gov/documents/2025/01/08/2024-31486/preventing-access-to-us-sensitive-personal-data-and-government-related-data-by-countries-of-concern&gt; (Bulk Data Rule), effective April 8, 2025, and UVM’s related responsibilities for compliance. [...] 2026-02-06T17:08:15+00:00 Brian Prindle https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;f52e173b.2602 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;c975158.2602 Good Morning,<br><br>NIH posted a notice&lt;https://grants.nih.gov/grants/guide/notice-files/NOT-OD-26-033.html&gt; yesterday regarding the extension of their leniency period through May 2026.<br><br>If you have already completed your Biographical Sketch and Current and Pending (Other Support) in SciENcv, it is fine to use.<br>Two things to remember.<br><br>1. Don't flatten the form or it will error out.<br>2. You will receive a warning with the SciENcv but it does allow for the submission and it's fine. [...] 2026-02-05T15:27:46+00:00 Julie Macy (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;c975158.2602 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;9a57b765.2601 [https://enmppen.stripocdn.email/content/guids/CABINET_ef12033ac2d5698e8ef20c45d0226bc70491417492187fba4bbe100a04b98e3e/images/uvm_researchdev_horiz_w.png]&lt;https://uvm.edu/ovpr&gt;<br><br>To: Deans, Dept Chairs, Directors, Active UVM PIs<br><br>Please share further within your units, as deemed appropriate.<br><br>---​<br><br>Dear colleagues -<br><br>According to the latest reports, we are expecting a very brief government shutdown to occur beginning tonight at midnight. The US Senate will likely vote on a measure today to fund all but the Department of Homeland Security. Unfortunately, the US House of Representatives is in recess, and will not vote on any budget measures until Monday next week. [...] 2026-01-30T20:23:35+00:00 Jeralyn Haraldsen (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;9a57b765.2601 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;acdfea32.2601 Good morning, Research Community,<br><br>NIH released a notice&lt;https://grants.nih.gov/grants/guide/notice-files/NOT-OD-26-034.html&gt; (NOT-OD-26-024) updating the NIH salary cap from the current cap of $221,900 to reflect effective 1/11/2026 the rate of $228,000.<br><br>I know that many of you have proposals in the works and you can choose the best option forward on which rate to use. UVMClick will be updated after the 2/5 deadline. If you would like to use the updated rate, you will manually need to add the new rate into your UVMClick budget. [...] 2026-01-30T14:26:33+00:00 Julie Macy (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;acdfea32.2601 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;e08e8802.2601 Good Afternoon,<br><br>NIH sent out on 1/21/2026 their newest eRA Commons update for submission of ALL prior approvals as described in the attached and linked&lt;https://grants.nih.gov/grants/guide/notice-files/NOT-OD-26-026.html&gt; notice effective 2/20/2026.<br><br>Feel free to reach out to your SPA contact&lt;https://www.uvm.edu/spa/departmental-assignments&gt; if you have any questions.<br><br>Thanks, Julie<br><br>UVM will be closed on February 16 in observance of Presidents' Day. [...] 2026-01-26T20:58:06+00:00 Julie Macy (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;e08e8802.2601 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;9585f8b2.2601 Good afternoon,<br><br>I am writing to share guidance on an RPPR submitted to NIH regarding responses to Section G.9 Foreign components (pictured below). I also want to reiterate the reporting of new foreign collaborations as research activities evolve that requires prior approval.<br><br>For Prior Approval:<br>All new foreign components require Prior NIH approval and are require to be submitted using the eRA Prior Approval Module (NOT-OD-26-026&lt;https://grants.nih.gov/grants/guide/notice-files/NOT-OD-26-026.html&gt;, effective 2/20/2026).<br>Policy reminder on Foreign Components can be located (NOT-OD-19-1114) at this LINK&lt;https://grants.nih.gov/grants/guide/notice-files/NOT-OD-19-114.html&gt;. [...] 2026-01-26T20:49:33+00:00 Julie Macy (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;9585f8b2.2601 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;f0d81857.2601 [https://enmppen.stripocdn.email/content/guids/CABINET_ef12033ac2d5698e8ef20c45d0226bc70491417492187fba4bbe100a04b98e3e/images/uvm_researchdev_horiz_w.png]&lt;https://uvm.edu/ovpr&gt;<br><br>Dear Faculty,<br>As a follow‑up to our earlier guidance on the new NIH SciENcv Common Form for Biosketch preparation, we are sharing additional information and resources regarding the new requirement to link your ORCiD to your eRA Commons account. This message outlines why ORCiD is now essential, how to ensure your record is up to date, and how to address common issues faculty have encountered during the linking process.<br>Why ORCiD Matters Under the New NIH Format<br>ORCiD is now the most accessible and reliable way for Reviewers to view your complete publication record. [...] 2026-01-23T22:39:48+00:00 Jeralyn Haraldsen (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;f0d81857.2601 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;c35613df.2601 Hello,<br>Sharing the below message from Jeralyn Haraldsen.<br>Julie<br><br>UVM will be closed on February 16 in observance of Presidents’ Day.<br><br>JULIE MACY<br>Assistant Director | Proposal Preparation and Award Administration/ Signing Official<br><br>University of Vermont<br>Sponsored Project Administration&lt;https://www.uvm.edu/spa&gt;<br>Office of the Vice President for Research<br>217 Waterman Building | 85 South Prospect Street<br>Burlington, VT 05405-0160<br>julie.macy@uvm.edu&lt;mailto:julie.macy@uvm.edu&gt;<br>[University of Vermont logo]&lt;https://uvm.edu/&gt; 2026-01-22T16:55:22+00:00 Julie Macy (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;c35613df.2601 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;7ca381a7.2601 Good Afternoon,<br>I’m forwarding the below message from Research Development.<br>Have a nice long weekend.<br>Julie<br><br>UVM will be closed on January 19 in observance of Martin Luther King Jr. Day.<br><br>JULIE MACY<br>Assistant Director | Proposal Preparation and Award Administration/ Signing Official<br><br>University of Vermont<br>Sponsored Project Administration&lt;https://www.uvm.edu/spa&gt;<br>Office of the Vice President for Research<br>217 Waterman Building | 85 South Prospect Street<br>Burlington, VT 05405-0160<br>julie.macy@uvm.edu&lt;mailto:julie.macy@uvm.edu&gt;<br>[University of Vermont logo]&lt;https://uvm.edu/&gt; [...] 2026-01-16T20:25:30+00:00 Julie Macy (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;7ca381a7.2601 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;48e01df1.2601 Good Afternoon,<br><br>Just a few quick reminders from NIH's December Notices.<br><br>1. Per NOT-OD-26-019&lt;https://grants.nih.gov/grants/guide/notice-files/NOT-OD-26-019.html&gt; &quot;Updated Application Policies: NIH Administrative Burden Reduction Effort - Removal of Requirements for Letters of Intent (LOI) and Unsolicited Applications Requesting $500,000 or More in Direct Costs&quot;.<br><br>* Effective Immediately, NIH no longer requires applicants requesting $500K or more in direct costs in any one budget period to contact the funding Institute. [...] 2026-01-14T19:27:29+00:00 Julie Macy (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;48e01df1.2601 https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;a45cacd3.2601 Good Afternoon,<br><br>I’m sharing a recent NIH notice that reiterates what it takes to have complete and compliant application. In addition, UVM has outlined in our Proposal Preparation, Review, and Submission Procedure&lt;https://www.uvm.edu/d10-files/documents/2024-08/spa_proposal_preparation_review_and_submission_procedure.pdf&gt; best-practice for successful submissions. I want to highlight that SPA can’t guarantee compliance for applications to us for review with less than two business days in advance of deadlines that has been validated and approved within UVMClick’s eRA approval process. [...] 2026-01-09T20:13:26+00:00 Julie Macy (she/her) https://list.uvm.edu/cgi-bin/wa?A2=SPANEWS;a45cacd3.2601